A “New Formatting Rule” dialog box will open, providing various options for customizing the rule. In the “Conditional Formatting” drop-down, select the “New Rule” option. Setting up a new rule will allow you to apply specific conditions for shading alternate rows. Once you are in the Home tab, find and click the “Conditional Formatting” button in the “Styles” group. In the toolbar at the top of the Excel window, click on the “Home” tab. Access Conditional FormattingĬonditional formatting is an essential Excel feature that will make it possible to automatically highlight every other row. To select every other row for highlighting, click on the cell (usually with column headers) where you want to start formatting, then hold down the “Ctrl” key and click on the cells of every other row (lightbulb cells) that you want to include in your formatting. Select your desired rowsĪccurate selection is key when applying conditional formatting to specific rows in Excel. This step will make the subsequent coloring process simpler and more accurate. Remove blank rows, duplicates, and any unnecessary information within the cells. Prepare your data setĪ well-organized and clean data set is the foundation for a successful shading technique in Excel.īefore highlighting every other row, ensure your Excel data set is complete and properly formatted.
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How To Highlight Every Other Row In Excel: Step-by-step Guide 1. By following these steps you should have no trouble organizing your spreadsheet into neat sections of alternating color. We’ll cover topics such as preparing the data set, selecting desired rows, accessing Conditional Formatting options, creating new rules with formulas for identifying odd-numbered rows, choosing fill colors for highlighting those cells and adjusting existing rules if necessary. This blog post will provide step-by-step instructions on how to highlight every other row in an Excel sheet using conditional formatting.
However, it is important to ensure that your data set is properly formatted before applying any shading techniques.
Shading alternate rows in Excel can be a great way to organize and visualize data.
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